According to a Microsoft study conducted in 2023, it was revealed that employees spend about 57% of their time at work communicating. This equates to about 4 hours and 34 minutes of work spent checking emails, attending meetings and messaging through communications tools like Microsoft Teams or Skype. Shouldn’t managers be spending more hours on driving decision-making and strategic action rather than just communicating? This is where RAG-Triggered Notifications come in automating the process of sending out reminders about work log journaling and enabling managers to optimize their time and focus on what truly matters.

Presenting RAG-Triggered Notifications

Click Some Buttons And You’re Done!

1. Click on Remind Team 🔔
2. Choose the Team Member(s) who needs a reminder ⏰
3. Add a Custom Message (Optional) 💬
4. Click on Send 📨

Bye Bye Email Overload 👋

In their report titled “When Email Use Gets Out of Control: Understanding the Relationship Between Personality and Email Overload and Their Impact on Burnout and Work Engagement,” Reinke and Chamorro-Premuzic (2014) define email overload as the feeling of being unable to effectively manage or process one’s emails. As a result, email overload may have negative effects on the individual’s well-being and performance at work leading to increased stress-levels and diminished productivity.

But Are Reminders Necessary For Everyone?

• Tunnel Focus: Notifications help employees prioritize and focus on logging their tasks efficiently.
• Broaden Awareness: Regular reminders keep employees informed about their workload and ensure nothing is overlooked.
• Upgrade Performance Monitoring: Reminders facilitate accurate logging of work, allowing for better monitoring of progress and performance.
• Proactive Management: Timely reminders prompt employees to log their work immediately, helping managers intervene early if needed.
• Increased Ownership: Notifications encourage employees to consistently record their tasks, building a sense of ownership about their workhours., especially in interns or fresh graduates.
• Motivation Boost: Receiving reminders to log work can inspire employees to maintain consistent productivity and stay on track.

Unlock the Power: How Sending Notifications Enables Rapid Development For Managers!

• Efficient Time Management: Automated notifications free up managers’ time, allowing them to focus on strategic tasks instead of chasing work logs.
• Improved Team Productivity: Regular reminders help maintain consistent work logging habits across the team, leading to a better overall productivity.
• Enhanced Accountability: Notifications reinforce the importance of on-time work logging, nurturing a culture of responsibility within the team.
• Data Accuracy: Timely reminders lead to a more accurate and an up-to-date work log, providing managers with reliable data for decision-making.
• Individualized Notifications: Managers can tailor notifications to specific team members or groups, providing personalized reminders as needed.
• Straightforward Communication: The notification feature provides a non-intrusive way to remind team members about work logging expectations.

So, What Now?

Now, managers can enjoy and take a step back to focus on more urgent tasks. Ready to optimize your team’s productivity? Start using RAG-Triggered Notifications today! Sign up with Khoji for Agile and gain more time to focus on high-value tasks and improved team communication. 🎯